Never miss another expense claim again!

The one thing all business owners tell me when I mention expenses is “I always forget to claim something”. To ensure that you never miss an expense claim again, make use of new software that allows you to take photos from your phone and upload them into cloud software so you can be safe in the knowledge that you have recorded the expense.


There are multiple apps out there, all doing similar things to different levels of complexity. Today I am looking at Expensify which allows you to set up an expense system for all the employees within a business, as well as allowing your expenses to link through to cloud accounting software.


In terms of setting up an account for all your employees to use this is simple and easy to do. Once set up you can set authorisation levels to ensure all expenses are approved before being paid. Employees have an app downloaded to their smartphone which allows them to take a picture of the receipt and then upload it to the company account for authorisation. The clever technology automatically “reads” the receipts reducing the amount of data entry. Employees can mark which customer account the expense relates to, or what type of internal expense it is. The app also captures mileage to help employees track business journeys.


Expensify can link with a number of cloud-based accounting software packages. Chiks have a team of experts who can advise you on the best solution for your business. Many people are yet to make the move to the cloud. Using apps such as Expensify can be an easy first step in making the transition.


Please do not hesitate to contact your existing relationship manager for more details or contact Judith Dugdale, head of cloud services, at the Preston office on 01772 821021.

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